Do you have many MSG files and want to open them all in Outlook at once? You are not alone in this problem. Most users face the same problem while dealing with multiple email messages that are saved in MSG format. Opening each file individually is time-consuming and frustrating. Don’t worry, we’ll walk you through an easy procedure to batch open MSG files in Outlook by using manual as well as experts’ verified way.
Why Use MSG Files?
MSG files are very popular as a format for saving individual emails from Outlook. They contain all the details of the email, which include:
- Sender and recipient information
- Subject line
- Body content
- Attachments
However, managing multiple MSG files can become overwhelming if you have lots to open at once.
Why to Import MSG files in Outlook?
Importing MSG files into Outlook is helpful for several reasons:
- Centralized Email Management: By importing MSG files into Outlook, you can consolidate all your emails in one place, making it easier to manage and access your messages.
- Enhanced Features: Outlook offers advanced features such as powerful search capabilities, categorization, and integration with other Microsoft Office applications, which can enhance your email experience.
- It keeps all properties of emails along with attachment, metadata, and format, therefore you get your original messages.
- Batch importing: For importing several MSG files in a batch will save more time rather than importing each of them in Outlook one at a time.
- Improved Collaboration: Emails in Outlook can easily be shared and collaborated with others using Outlook’s built-in sharing features.
- Backup and Recovery: Importing MSG files into Outlook may also serve as a backup solution so that all the important emails are saved safely and may be recovered when needed.
From the above paragraph, you have understood the reasons, Now it’s time to move forward with a manual solutions to open MSG files in Outlook.
#1. View MSG in Outlook using Drag and Drop Method
- Open Microsoft Outlook: Open the Microsoft Outlook email application that you want to use.
- Select the email account: Highlight/select the email account you created or opened and right-click to access its menu.
- Create a New Folder: From the above list, select New Folder
- Name the folder you have created: Enter, say, “MSG Files”.
- Verify the new Folder: Click on the created folder “MSG Files”: currently it is empty.
- Go ahead to the location of where you saved your MSG files. With your CTRL+A button down, select all your files.
- Drag and drop those MSG files into the folder titled as the “MSG Files” just created in Outlook
- And that’s it now your MSG files appear on outlook indicating that you’ve carried out the process very effectively.
#2. Copy and Paste Method to Open MSG in Outlook
- Open MS Outlook: Start your Microsoft Outlook desktop application.
- Create a New Folder: In Outlook, create a new folder and name it “MSG Files.”
- Check the Folder: Click on the “MSG Files” folder to confirm that it is currently empty.
- View the Empty Message: You’ll see a message that says, “We didn’t find anything to show here.”
- Locate your MSG files: Go to the folder location of your MSG files on your computer.
- Select your MSG files: To select all the MSG files, you need to use CTRL+A. If you want to choose a few files, then hold the Shift key and press CTRL+C to copy.
- Paste in Outlook: You will now go back to Outlook and paste the MSG files in the “MSG Files” folder by pressing CTRL+V.
- Completion: You have imported MSG files into Outlook PST now.
Challenges Associated with Free Methods
- Compatibility Problems: The latest version users may face compatibility issues, visibility problems while importing those old MSG files.
- Ineffective Manual Methods: Importing a large number of files or entire folders through manual techniques is ineffective.
- Problems for Non-Technical Users: Non-technical users would find it difficult to understand these methods without expert support.
- Limited Filtering Options: Manual imports lack advanced filtering features. Selecting specific emails is rather challenging based on criteria like date, sender, or subject.
#3. Direct Solution to Batch Import MSG files in Outlook
Try BitRecover MSG to PST Converter Tool that is designed for MSG file transferring into Outlook. Once MSG files are converted, one can easily import the resultant PST file with Outlook. No longer need to be limited by manual methods’ limitations as software offers a 30-day free trial to try its functionality, allowing import of up to 25 MSG files. Start with the download of the tool; test its functionality, then, if you’re all satisfied, upgrade at your convenience and remove all restrictions.
Software Steps to Open MSG files in Outlook
- Launch the Software: Open the software and select either “Select Files” or “Select Folders” to add your MSG files.
- Add MSG Files: Choose the MSG files or folders you want to import and then click the “Next” button.
- Use Advanced Filters: Take advantage of advanced filter options to bulk import MSG files into Outlook based on criteria like date range, sender, recipient, subject, or to exclude certain folders.
- Select PST File Format: From the drop-down list of saving file options, select PST as the output file format.
- Destination Folder: Use the browse function to locate where you wish to save the output PST file.
- Convert: Click “Convert” to initiate importing your MSG files into Outlook.
- Import Complete: You will receive a message once the process is complete confirming that the import was successful.
- Access Resulting File: The software will automatically open the destination folder where your converted file is saved.
- Import into Outlook: Finally, open your Outlook client and import the resulting PST file into Outlook.
Notable Features of BitRecover MSG to PST Converter Tool
- Batch Conversion: The tool allows you to convert multiple MSG files to PST format at once, saving time and effort.
- It preserves all the original mail attributes, such as its attachments, metadata, as well as folder structure throughout the conversion process.
- Advanced Filtering Options: Users can apply filters based on criteria such as date range, sender, recipient, and subject to selectively convert specific emails.
- The user-friendly interface makes it very easy to use for any user irrespective of their technical knowledge to be able to navigate and do conversions.
- Supports Multiple Output Formats: Besides PST, the software can export converted files in multiple formats, such as EML, MSG, MBOX, and so on.
Key Takeaways
In conclusion, managing multiple MSG files can be a hassle, but importing them into Outlook simplifies email organization. Methods such as drag and drop or copy and paste are used to open these files efficiently. For larger batches, consider the BitRecover MSG to PST Converter Tool, which allows for easy conversion and import of MSG files into Outlook. This approach overcomes manual limitations and enhances your email management experience.
